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Meeting Rooms

 

 

 

 

 

The Stillwater Public Library is an exceptional meeting facility designed to meet a variety of meeting and event needs.  The five spacious conference rooms, impressive auditorium, large prep kitchen, and gallery/reception area make this facility suitable for conferences, seminars, workshops, banquets, receptions, and small conventions.

We offer the latest technology in all meeting spaces.  In addition, all rooms are equipped with tables, padded chairs, dry-erase/tack board, dry erase markers, and display rail.

Groups wishing to use Library meeting rooms should contact the Meeting Room Coordinators for room availability Monday through Friday from 9:00 am to 5:00 pm at 372-3633 ext. 103.  Library meeting rooms may be scheduled for use from 8:00 am–9:00 pm from Monday through Thursday, from 8:00 am–6:00 pm on Friday, and from 1:00 pm—5:00 pm on Sunday.  Room 138 is available to non-profit organizations during regular library hours.

Click on the individual pictures to see larger picture of each area.

 

 

North Lobby Entrance

An elevator is available to all the meeting rooms.  Room 138 is located in Main Library Building.

Reception Area

Room 309

Hourly Fee: $25.00

Capacity: 85

 

Large Conference

Room 119

Hourly Fee: $35.00

Capacity: 80

 

Auditorium

Room 215

Hourly Fee: $35.00

Capacity: 250

The auditorium is equipped with stage lighting and a wheel chair lift to the stage.

 

Prep Kitchen

Hourly Fee: $15.00*

Capacity: N/A

It includes a refrigerator, microwave oven, ice machine, and abundant counter space.

*No fee if rented with another meeting room.

 

 

All rooms except Room 138 require a deposit of $50.00.

Capacities for the reception area and the auditorium can vary depending upon the room configuration. Capacities listed are the maximum with furniture.

Groups catering or bring in meals will incur a clean up fee of $25.00 for up to 99 people or $45.00 for 100 or more people.

Classroom

Room 202

Hourly Fee: $20.00

Capacity: 40

 

Small Conference

Room 214

 

Hourly Fee: $20.00

Capacity: 40

 

Boardroom

Room 313

 

Hourly Fee: $20.00

Capacity: 40

 

Non-profit

Room 138

 

Hourly fee: $0

Capacity: 20

Room 138 is in the main library and is available for non- profit organizations at no charge.

 

 

Meeting Room Equipment

 

Free of Charge Equipment

·         Tables

·         Padded Chairs

·         Marker/tack Board

·         PA system

·         Hearing Impaired System

·         Microphones

·         Projection Screen

·         Extension Cords

·         Wireless Internet Access

·         Ice Water upon request

Minor Equipment

$5.00 per item

·         Easel

·         Audio Visual Cart

·         Modular Panel

·         Laser Pointer

·         Power Strip

Major Equipment

$12.00 per item

·         Television and VCR Player

·         Television and DVD Player

·         Slide Projector and Cart

·         Overhead Projector and Cart

 

Extras

·         LCD Projector and Cart: $50.00

·         Coffee and Tea Service: Call for details

·         Tablecloths and Skirts: Call for details

View the official Meeting Room Policy and Application Form

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